Outlook is a widely used email service and application owned by Microsoft. It is known for its reliability and efficient support, making it highly popular among users. However, there are occasions when users encounter unwanted issues with their Outlook accounts.
One such problem is when the Outlook app fails to receive emails, which can occur due to various reasons. In this guide, we will explain the possible causes of this problem and provide different methods to fix the issue of Outlook not receiving emails.
Email Not Received in Outlook? Why?
Many times, Outlook users wonder why they’re not getting emails on Outlook. Before we talk about fixing the issue of Outlook 365 not receiving emails, let’s quickly explore what might have caused this problem in the first place.
Possible reasons could include:
- Issues with your computer’s network connection.
- A system component, like a firewall, blocking incoming mail.
- Emails being mistakenly stored in the spam folder instead of the main inbox.
- Your email account not being properly synced with Outlook.
- Incorrect account credentials or configuration details.
- Outlook’s server being down or the email client being unavailable.
- Problems caused by an Outlook plugin.
- Outlook data on your system being corrupted by malware.
Email Not Received in Outlook? Do These Things!
1. Check the Junk Folder
Before you take any major actions, make sure to look in the Junk folder in Outlook. It’s possible that the email you’re looking for ended up there because Outlook mistakenly marked it as junk. Simply open the email, go to Actions > Junk Email, and mark it as not junk. This will move the email to your inbox and prevent future emails from being treated as junk from the same sender.
2. Check the Internet Connection and Outlook Service
There might be an issue with your computer’s internet connection. To address this, try restarting your computer and ensure it’s connected to a stable internet connection. Additionally, the Outlook service itself might be experiencing problems. Check the current status of Outlook’s service by visiting the Service Status page. If it’s marked as red, it means Outlook is currently unavailable.
3. Check if Your Inbox Is Full
If your inbox is full and doesn’t have enough free space, Outlook won’t be able to receive new emails. To fix this, go to the Junk, Inbox, or any other folder and delete any unwanted emails. You can also use the Sweep feature in Outlook to automatically delete old emails from a particular sender.
4. Move Emails to Another Folder
The newer versions of Outlook have two default folders: Focused and Other. The Focused folder prioritizes important emails, while the Other folder contains less important ones. If you think Outlook has stopped receiving emails from Gmail, check the Other folder as some emails might be there instead. Select those emails, use the “Move” feature, and choose to move them to the focused folder. You can also set it up to always move emails from that sender to the focused folder.
5. Reset the Inbox Filter
Outlook allows us to set different filters on the inbox to help prioritize our emails. However, it’s possible that you set a filter in the past and don’t remember it now. To address this, go to your Outlook’s inbox filters and remove any unwanted options. Also, go to Filter > Sort by and choose to sort the emails by date. This way, you can see all the recent emails that might have been blocked by the filter.
6. Check the Blocked Users List
If you have added a specific user to Outlook’s blocked list, you won’t receive emails from them. Sometimes, we add someone to the block list and forget about it. To address this, go to Outlook’s Settings > Mail > Junk Email. You’ll see a list of all the blocked email addresses. Click the delete button next to each address to remove them from your blocked list.
7. Remove Outlook Rules
Outlook allows us to create rules for incoming and outgoing messages. However, if you have set strict rules, it can cause issues like being able to send but not receive emails in Outlook. To fix this, go to Outlook’s Settings > Mail > Rules and delete any existing rules by clicking on the trash icon.
8. Remove Multiple Connected Accounts
By default, Outlook lets us connect up to 20 email accounts in one place. However, if you have multiple connected accounts, it can block certain emails and result in Microsoft Outlook not receiving emails. We suggest going to the Accounts > Connected Accounts section to see the list of linked accounts. Remove any email account that is no longer active. Also read How to Integrate Social Media with Email Marketing.
9. Check if Your Account Is Blocked
Sometimes, Microsoft may block an Outlook account due to suspicious activity or security reasons. You can visit your Outlook account online to check if it’s still working. To unblock it, you can request an authentication code to be sent to your phone number and verify it on Outlook.
10. Check the Automatic Refresh Option
Similar to other email servers, Outlook automatically refreshes folders in the background. If you’re not receiving emails in Outlook 2016, ensure that the automatic refresh option is enabled. Go to the Send/Receive Group settings and turn on the automatic refresh option. You can also adjust the frequency, such as setting it to refresh every 2-5 minutes.
11. Double-check the Account Settings
During the account setup process, it’s possible to enter incorrect details. To ensure this isn’t the issue, go to the account settings or try adding your account again. Make sure the email address and password are entered correctly. Additionally, ensure that the IMAP/POP and SMTP settings are accurate for proper sending and receiving of Outlook emails.
12. Disable Anti-virus or Firewall Software
Sometimes, a firewall or anti-malware program can block network connections, leading to issues with Outlook. To address this, disable the firewall settings on your system or uninstall any suspicious applications. If you recently added any plugins to Outlook, consider removing them as well.
By following these methods and addressing the possible causes, users can improve the functionality of their Outlook accounts and ensure that they receive emails efficiently. Remember that it’s always a good idea to double-check and update account settings as needed to ensure smooth communication through Outlook.
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