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How to Add Signature in Outlook | 2024

by | Jan 14, 2024

Email signatures are like a fancy touch at the end of your emails that help others reach out to you easily. But writing your name and contact information over and over again in every email can be boring and unnecessary. Luckily, if you use Microsoft Outlook for your emails, you can set up a signature that automatically appears in all your messages. Here’s a step-by-step guide on how to add signature in Outlook, whether you’re using it on your computer or on your mobile device.

5 Reasons Why Having a Professional Email Signature Can Benefit Your Business

  1. It makes your emails look professional: Adding a well-designed signature with your picture or company logo, contact details, and brand colors gives a more polished and trustworthy appearance to your emails. Also read Email Not Received in Outlook? Here’s How to Fix it.
  1. It facilitates contact: Your email signature includes important contact information like your phone number and email address, making it easier for people to reach out to you. This is especially crucial for clients and leads who need a simple way to communicate with you.
  1. It promotes your social media presence: Including links to your company’s social media accounts in your signature can attract new followers and expand your online presence. It allows recipients to easily connect with you on platforms like Facebook, LinkedIn, or Twitter.
  1. It enhances brand recognition: Your email signature serves as a branding tool, displaying your company logo and colors. It provides consistent visual cues that help recipients recognize your brand and associate it with professionalism.
  1. It showcases your personality: An email signature is an opportunity to showcase your personality and make a personal connection. You can choose colors, fonts, and layout that reflect your style and create a friendly and approachable image.
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In summary, a professional email signature adds credibility, improves communication, boosts brand visibility, and allows you to express your unique identity, all of which can contribute to the success of your business.

How to Add Signature in Outlook [Desktop Users]

There are a few ways to find the signature section in Outlook, but I’ll share the easiest one:

  1. Open Outlook in your web browser and sign in.
  1. Look for a little gear icon in the top right corner and click on it.
  1. In the search bar, type “email signature” and choose that option from the list that appears.
How to Add Signature in Outlook [Desktop Users]
  1. You’ll see a box called “Email signature.” In there, type the signature you want to use for your emails. It can be just your name or include more details like your contact information, company logo, or anything else you want to share.
How to Add Signature in Outlook [Desktop Users]
  1. If you want your signature to automatically appear in new messages, as well as when you reply or forward emails, check the boxes below the signature box.

While this is the fastest way to add a signature, you can also click on “View All Outlook Settings” instead of searching for “email signature.” From there, click on “Compose and Reply” to find the signature editing section in Outlook.

After creating your signature, you can close the settings and start a new message to see how it looks.

Remember, you can customize the message, font, style, and even add images to your signature in Outlook.

How to Add Signature in Outlook [iOS and Android]

To set up your email signature on your phone (iOS and Android) follow the steps below:

  1. First, go to the app store on your phone and download the Outlook app. Then, sign in to your Outlook account.
  1. On the top left corner of the app, you’ll see an Outlook icon. If you’re using iOS, it will have the first letter of your name inside the icon.
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How to Add Signature in Outlook [iOS and Android]
  1. Look for a gear icon in the bottom left corner and tap on it. This will take you to the Settings.
  1. Scroll down until you find the option called “Signature.” By default, it might say “Get Outlook for Android” or “Get Outlook for iOS,” depending on your device.
How to Add Signature in Outlook [iOS and Android]
  1. Tap on “Signature,” and you’ll see a message field. Clear any existing message in there.
  1. Now, you can type in your name and/or contact information as your signature. On Android, tap on the checkmark to save it. On iOS, it will save automatically.
  1. Just like on a computer, you can open a new message to see how your signature looks.

Remember, you can always edit or change your signature if you need to.

How to Create Professional Email Signatures?

Mailbutler plays a vital role in creating professional email signatures. It offers a range of features that simplify the process and allow users to design beautiful and customizable signatures effortlessly.


With Mailbutler’s signature builder, users can choose from professionally designed templates that serve various purposes, whether it’s a formal signature for business emails or a more casual one for personal correspondence. The templates can be easily customized to match individual preferences, allowing users to add photos, images, text, and colors to create a unique style that reflects their personality or brand.

Furthermore, Mailbutler provides an Email Tags feature that helps organize and categorize emails associated with specific signatures. This feature is particularly useful when using different signatures for different types of communication, such as client interactions, internal team updates, or vendor correspondence. By labeling and categorizing emails with Tags, users can quickly identify the context of each signature and maintain a structured approach to email management.

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In summary, Mailbutler simplifies the process of creating professional email signatures by offering customizable templates and a signature builder. Additionally, its Email Tags feature aids in organizing emails related to specific signatures, ensuring efficient email management.


I hope this article has provided you with a clear understanding of how to add a professional and simple signature in Outlook. If you require additional tutorials on Outlook or any other type of app or software, please leave a comment. Your feedback helps us create more useful content for our readers. Additionally, if you found this article helpful, consider subscribing to our daily newsletter to receive the latest news and updates on social media, apps, and devices.

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