Home 9 Apps & Devices 9 How to Scan a Document with iPhone

How to Scan a Document with iPhone

by | Dec 3, 2023

Imagine you’re in the midst of planning a vacation, and suddenly you realize you need to scan some important travel documents. Panic sets in as you realize you don’t have access to a scanner, and time is running out. But wait, there’s a solution right in your pocket! Your trusty iPhone can come to the rescue. With just a few simple steps, you can transform your iPhone into a portable scanner and digitize your documents on the go. In this article, we’ll show you how to scan a document with iphone, so you can easily manage and share your paperwork while keeping your vacation plans on track.

What Are the Benefits of Scanning Documents with iPhone?

Scanning documents using an iPhone offers several benefits:

  • Portability: With an iPhone, you have a portable scanning device at your fingertips. You can easily scan documents wherever you are, without the need for bulky scanners or additional equipment.
  • Convenience: Scanning documents with an iPhone is convenient and time-saving. You can quickly capture and digitize documents with just a few taps, eliminating the need for manual scanning or photocopying.
  • Accessibility: Scanned documents on an iPhone are easily accessible. You can store them in the Notes app or other cloud storage services, allowing you to retrieve and view them anytime, anywhere.
  • Organization: Scanning documents helps you stay organized. You can create digital copies of important paperwork and categorize them for easy retrieval. This eliminates the clutter of physical documents and enables efficient document management.
  • Sharing and Collaboration: Scanned documents can be easily shared with others. You can send them via email, messaging apps, or upload them to cloud storage platforms, facilitating collaboration and information exchange.
  • Edit and Markup: Some scanning apps or features on the iPhone allow you to edit and markup scanned documents. You can highlight, annotate, or add text to the scanned files, making them more versatile and customizable.
  • Paperless Approach: Scanning documents with an iPhone promotes a paperless approach, reducing the need for printing and paper consumption. This contributes to environmental sustainability and reduces clutter in your physical workspace.
  • Preservation and Backup: Scanned documents serve as digital backups, protecting important paperwork from loss, damage, or deterioration. Digital copies are easier to preserve and can be securely stored for future reference.
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How to Scan a Document with iPhone

You can find the document scanner in the Notes app on your iPhone. It’s easy to use and allows you to scan documents, mark them up, convert them to PDF, and share them with other apps.

Here’s how to do it:

  • Open the Notes app on your iPhone.
  • Create a new note or choose an existing one where you want to add the scanned document.
  • Tap the camera button at the bottom of the screen or above the keyboard, and then tap “Scan Documents.”
How to Scan a Document with iPhone
  • Align the document you want to scan within the frame on the screen.
  • If the scanner doesn’t automatically scan the document, tap the shutter button to capture the scan. Repeat this step for each document you want to scan.
  • After scanning all the necessary pages, tap “Save.” The button will show you the number of pages you’ve scanned.
  • The scanned pages will appear in a new note in the Notes app. You can add additional text or images if needed. The great thing is that the scanner works just like any other note, so you’ll be familiar with how it functions.

That’s it! Now you can easily scan documents using your iPhone and manage them within the Notes app. If you want to share the document you can use AirDrop. Read How to Use Airdrop to Share Photos and Videos on iOS 17 for more information.

How to Edit a Scanned Document on iPhone?

Once you’ve scanned a document, you can easily make edits using the built-in markup tools in the Notes app. With these tools, you can highlight important parts, write by hand, cut and move sections, and add text boxes, shapes, or arrows. You can even sign the document right within the Notes app, making it super convenient.

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Here’s how to do it:

  1. Tap on the scanned document within your note.
  2. Look for the share button in the top-right corner and tap on it.
  3. In the action menu that appears, scroll through until you see the option for “Markup” and then tap on it. (You may need to scroll down to find it.)
  4. Now, choose the tool you’d like to use from the available options.
  5. If you want to change the color of the tool, tap on the color picker.
  6. If you want to add a text box, signature, magnifier, or shape, tap the “+” symbol.
  7. Start marking up your document using the chosen tool.
  8. When you’re finished making edits, tap “Done.”
  9. All the changes you made using the markup tools will be saved.

That’s it! You can now easily edit your scanned document using the markup tools in the Notes app on your iPhone. It’s a convenient way to make annotations, add your signature, and customize the document to meet your needs.

How to Save a Scanned Document as a PDF? 

In the past, you had to manually convert your scanned documents into PDFs, but now the Notes app in iOS 17 does it for you automatically. To keep these PDFs organized, the easiest way is to save them in the Files app. Here’s how:

  1. Tap on your scanned document.
  2. Look for the share button in the top-right corner and tap on it.
  3. From the options that appear, choose the app where you want to save your PDF.

That’s it! Now you can easily save your scanned document as a PDF using the Notes app on your iPhone. Just select the app where you want to store the PDF, and you’ll have your document saved in a PDF format for easy access and sharing.

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I hope this article has helped you learn how to scan a document with iPhone. If you need additional tutorials, please leave a comment or send us an email. Your feedback inspires us for future articles. Also, don’t forget to subscribe to our newsletter to stay updated on the latest news and updates regarding social media, apps, and devices.


Can I use other apps to scan documents on my iPhone?

Yes, you can use different apps from the App Store to scan documents. Some popular choices are Adobe Scan, Microsoft Office Lens, and Scanbot. These apps offer more advanced scanning features and can integrate with cloud storage services.

Can I scan documents without using the Notes app?

Absolutely! Besides the Notes app, you can use other built-in apps like Files or Mail to scan documents on your iPhone. Additionally, third-party scanning apps provide more options and flexibility for scanning.

Can I scan documents in color?

Yes, you can scan documents in color, grayscale, or black and white using the scanning feature on your iPhone. You can select your preferred scanning mode within the scanning interface.

Can I edit scanned documents on my iPhone?

While the scanning feature focuses on capturing documents, you can use apps like Adobe Acrobat Reader or Microsoft Word to edit and annotate scanned documents on your iPhone. These apps provide tools for editing and adding notes to your scanned documents.

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